Privacy Policy for Dental Scribe

Effective Date: June 6, 2025

1. Information We Collect

• Audio Recordings: Voice interactions during dental consultations.
• Transcriptions: Text-based transcriptions derived from audio for record-keeping and communication.
• Personal Information: Name, email, phone number, appointment details.
• Usage Data: Device info, crash logs, and in-app activity.

2. How We Use Your Data

We use your data to:

• Provide and improve the app’s functionality, including voice recording, transcription, and scheduling.
• Authenticate users through Firebase Authentication.
• Maintain secure medical records and facilitate communication between dentists and patients.
• Deliver customer support and technical maintenance.
• Comply with legal obligations and healthcare regulations.

3. Data Sharing and Disclosure

We do not sell your personal data. We may share data under the following conditions:

• With third-party transcription services to convert voice to text.
• With journal systems or Electronic Health Record (EHR) platforms integrated by you or your clinic.
• When required by law or to protect legal rights.
• With your explicit consent for any other purposes.

We process sensitive personal data in compliance with applicable laws and regulations, and implement industry-standard safeguards to ensure its confidentiality and integrity.

4. Data Transmission to External Services

Some data, such as audio and transcripts, may be securely transmitted to:

• Cloud services for processing (e.g., Google Cloud Speech API, Firebase).
• Authorized healthcare platforms or systems configured by the clinic.

All transmissions are encrypted using secure protocols and comply with applicable data protection regulations such as HIPAA (where applicable).

5. Security Measures

We protect your data using modern security practices, including:

• Encryption (AES-256 at rest, TLS in transit)
• Secure user authentication
• Access control and periodic security audits

6. Handling of Sensitive Data

Sensitive data such as voice recordings, transcriptions, and identifiable patient information is handled with strict confidentiality. All processing is performed solely to support dental care and documentation.

7. Data Retention

We retain data only as long as needed to:

• Provide the service
• Comply with legal and regulatory obligations
• Resolve disputes and enforce policies

You may request earlier deletion of your data where applicable.

8. Your Rights

As a user, you have the right to:

• Access your personal data
• Request correction or deletion
• Withdraw consent at any time
• File a complaint with a data protection authority

To exercise these rights, contact us at: info@aduant.com

9. Children’s Privacy

This app is intended for use by adults or under adult supervision. We do not knowingly collect personal information from children under 13 years of age. If you believe your child has submitted personal information to us, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page and, if significant, notified through the app or by email. The latest version will always be available at: https://www.aduant.com/dental_scribe_privacy.html

11. Contact Us

ADUant AB
Org.nr: 559052-8054
Berzeliigatan 5
41253 Göteborg, Sweden
Email: info@aduant.com
Tel: 0702600262